Documents Controller Course in Pakistan
A Document Controller is responsible for managing, organizing, tracking, and controlling project documents in construction, oil & gas, manufacturing, engineering, and corporate sectors. In Pakistan, document controllers are highly demanded in organizations such as: OGDCL, Pakistan Petroleum Limited, Descon Engineering, FWO, NESPAK. This course is designed according to Pakistani industry requirements and international documentation standards.
Course Overview
In modern industry, a single error in a blueprint or an outdated manual can cost millions. At New Pak Technical Training Centre, our Document Controller course transforms you into a specialized information manager. You will learn the rigorous science of organizing, tracking, and protecting critical project documents, ensuring that the right person always has the right version of the right document at the right time.
Why Choose Our Document Control Program?
- Project Lifecycle Management: Master the journey of a document from its initial draft to its final archival.
- ISO 9001 & 15489 Standards: Learn documentation protocols that meet international quality and records management standards.
- EDMS Mastery: Get hands-on training with Electronic Document Management Systems, including SharePoint and specialized industrial software.
- Gulf & International Readiness: This certification is a primary requirement for administrative roles in Saudi Arabia (Aramco), the UAE (ADNOC), and Qatar, where structured documentation is mandatory.
Detailed Course Modules
06 | Months Certificate
Focus: Mastering the basics of filing, indexing, and office automation.
- Introduction to Document Control: The role of the DC in the construction and engineering hierarchy.
- Filing & Indexing Systems: Creating logical physical and digital filing structures for easy retrieval.
- Version & Revision Control: Techniques to ensure obsolete documents are removed and the latest versions are “live.”
- Advanced MS Office for DCs: Intensive training in Excel (for Master Document Registers) and Word (for template creation).
01 | Year Certificate
Focus: Technical documentation, auditing, and digital systems.
- Master Document Register (MDR): Building and maintaining the central “Log” that tracks thousands of project deliverables.
- Transmittal & Submittal Procedures: Mastering the formal process of sending and receiving technical drawings and reports between contractors and clients.
- Electronic Document Management Systems (EDMS): Practical training in using digital platforms for automated workflows and secure cloud storage.
- Auditing & Compliance: How to perform internal document audits to ensure the project stays “audit-ready” for ISO inspectors.
- Quality Assurance (QA) Integration: Checking documents for correct signatures, stamps, and formatting before official release.
Frequently Asked Questions (FAQs)
Is This Just a “File Clerk” Job?
No. A Document Controller is a technical specialist. You will be responsible for managing highly sensitive engineering drawings, contracts, and safety data. It is a high-responsibility role that is essential for the legal and safe operation of a project.
Do I Need a Background in Engineering?
No engineering degree is required. However, you will learn to read technical drawing titles and numbering codes. Strong organizational skills and attention to detail are the most important requirements.
What Is the Career Path After This Course?
You can start as a Junior Document Controller and progress to Senior DC, Lead Document Controller, or Information Manager. Many of our graduates find lucrative work in the Middle East energy sector.
Month 1 — Fundamentals of Document Control
Theory Topics (60 Hours)
1.1 Introduction to Document Control
- Definition of documents and records
- Importance of documentation in projects
- Role and responsibilities of Document Controller
- Types of documents (Drawings, Contracts, Reports, BOQs, Letters)
1.2 Office Administration Basics
- Office filing systems
- Physical vs electronic filing
- Confidentiality and data protection
1.3 Introduction to Quality Management System (QMS)
- Basics of ISO 9001
- Documented Information
- Document lifecycle
- Record retention policies
1.4 Basic Computer Skills
- Introduction to Windows
- File management
- Typing skills improvement
Practical Sessions (60 Hours)
- Creating physical filing system
- Preparing file index
- Creating document numbering format
- Drafting letters and memos
- Data entry practice in MS Word & Excel
Month 2 — Document Control System & Software
Theory Topics (60 Hours)
2.1 Document Numbering Systems
- Project coding structure
- Revision numbering
- Version control
2.2 Document Registers
- Incoming Document Register
- Outgoing Document Register
- Drawing Register
- Transmittal Log
2.3 Electronic Document Management System (EDMS)
- Introduction to EDMS
- Importance in mega projects
- Data backup systems
2.4 Introduction to MS Office
- MS Word Advanced Features
- MS Excel Formulas
- MS Outlook
Practical Sessions (60 Hours)
- Creating document register in Excel
- Preparing transmittal sheet
- Managing email records
- Organizing digital folders
- Creating document tracking system
Students will simulate documentation for a construction project.
Month 3 — Project Documentation (Construction & Engineering)
Theory Topics (60 Hours)
3.1 Construction Project Documents
- Shop Drawings
- Method Statements
- ITP (Inspection Test Plan)
- RFIs (Request for Information)
- MIR (Material Inspection Request)
3.2 Contract Documents
- LOI (Letter of Intent)
- Agreements
- BOQ
- Specifications
3.3 Drawing Control
- Drawing revisions
- As-built drawings
- Controlled copy vs uncontrolled copy
3.4 HSE Documentation
- Safety reports
- Incident reports
- Permit records
Practical Sessions (60 Hours)
- Preparing RFI log
- Preparing MIR log
- Updating drawing revision register
- Managing project correspondence
- Simulated audit preparation
Students will prepare complete documentation for a mock construction project.
Month 4 — Advanced Document Control & Auditing
Theory Topics (60 Hours)
4.1 Internal Audit System
- Audit planning
- Audit checklist
- Non-conformance report (NCR)
4.2 Records Management
- Archiving methods
- Retention schedule
- Disposal procedures
4.3 Compliance & Standards
- ISO documentation requirements
- Document approval workflow
- Access control
4.4 Communication & Coordination
- Coordination with project manager
- Coordination with QA/QC department
- Handling confidential files
Practical Sessions (60 Hours)
- Conducting mock audit
- Preparing NCR report
- Implementing corrective action
- Archiving physical documents
- Backup of electronic data
Students will perform internal audit simulation.
Month 5 — Industry Practice & Specialized Software
Theory Topics (60 Hours)
5.1 EDMS Software Introduction
- Aconex basics
- SharePoint basics
- Documentum overview
5.2 Oil & Gas Documentation
- Vendor documents
- Data books
- Mechanical completion dossiers
5.3 Government Documentation System in Pakistan
- Tender documentation
- PEC documentation requirements
- Public sector filing system
5.4 Professional Ethics
- Data confidentiality
- Workplace discipline
- Reporting hierarchy
Practical Sessions (60 Hours)
- Preparing vendor document register
- Creating data book index
- Uploading documents to simulated EDMS
- Managing approval workflow
Students complete documentation package for oil & gas project simulation.
