Documents Controller Course in Rawalpindi Islamabad
The Document Controller Course is designed to train students in managing, organizing, tracking, and controlling documents in construction, engineering, oil & gas, manufacturing, healthcare, government, and corporate sectors. The course combines theoretical knowledge with hands-on training using modern software tools and real project simulations. Document Controllers play a vital role in ensuring proper documentation flow, version control, compliance with ISO standards, and secure record management.
Course Overview
In the modern industrial landscape, information is the most valuable asset of any project. At New Pak Technical Training Centre, our Document Controller course transforms you into a specialized information manager. You will learn the rigorous science of organizing, tracking, and protecting critical project data, ensuring that the right person always has the right version of the right document at the right time.
Why Choose Our Document Control Program?
- Project Lifecycle Focus: Master the journey of a document from initial drafting and internal review to final client approval and archiving.
- ISO 9001 & 15489 Standards: Align your skills with international standards for Quality Management and Records Management.
- EDMS Practical Training: Gain hands-on experience with Electronic Document Management Systems, including SharePoint, Aconex, and specialized project software.
- Gulf & International Readiness: This certification is a high-priority requirement for administrative and supervisory roles in Saudi Arabia (Aramco), the UAE (ADNOC), and Qatar
Detailed Course Modules
06 | Months Certificate
Focus: Mastering filing systems, indexing, and core office automation.
- Introduction to Document Control: The specific role and responsibilities of a DC in a project-based organization.
- Filing & Indexing Systems: Creating logical physical and digital filing structures for instant document retrieval.
- Version & Revision Control: Learning techniques to ensure obsolete documents are removed and the latest versions are “live.”
- Advanced MS Excel for DCs: Intensive training in using Excel as a Master Document Register (MDR) to track thousands of project deliverables.
01 | Year Certificate
Focus: Technical workflows, auditing, and digital systems.
- Transmittal & Submittal Procedures: Mastering the formal process of sending and receiving technical drawings and reports between contractors and clients.
- Electronic Document Management Systems (EDMS): Practical training in using digital platforms for automated workflows and secure cloud storage.
- Auditing & Compliance: Learning how to perform internal document audits to ensure the project stays “audit-ready” for ISO inspectors.
- QA/QC Integration: Verifying documents for correct signatures, stamps, and standardized formatting before official release.
- Project Final Documentation: Managing “As-Built” drawings and final project handover procedures.
Frequently Asked Questions (FAQs)
Do I Need a Technical Degree to Join This Course?
No technical degree is required. Anyone with a Matric or Intermediate background and a strong eye for detail can excel in this field. We start from the absolute basics.
What Is the Difference Between a File Clerk and a Document Controller?
A clerk simply stores files. A Document Controller manages the integrity of project information, ensuring compliance with legal standards and ensuring that millions of dollars aren’t wasted on building from the wrong version of a drawing.
Is There a Job Market for This in Rawalpindi/Islamabad?
Yes. Major infrastructure projects (like CPEC), high-rise developments in DHA/Bahria, and multinational NGOs in Islamabad require certified Document Controllers for their administration.
Month 1 — Introduction to Document Control & Office Management
Theory Topics
1.1 Introduction to Documentation
- Definition of Document Control
- Importance of documentation in organizations
- Types of documents (Technical & Non-Technical)
- Hard copy vs Soft copy
1.2 Office Administration Basics
- Filing systems
- Office correspondence
- Official communication structure
- Professional ethics
1.3 Introduction to ISO Standards
- Overview of ISO 9001
- Quality Management System (QMS)
- Role of documentation in ISO
1.4 Basic Computer Skills
- Introduction to MS Windows
- File and folder management
- Typing practice
Practical Sessions
- Creating manual filing system
- Designing file index system
- Preparing official letters
- Folder structure creation in computer
- Practice in MS Word formatting
- Creating document numbering format
Month 2 — Document Control Procedures & ISO Documentation
Theory Topics
2.1 Document Control Procedure (DCP)
- Document life cycle
- Creation, review, approval, issuance
- Document revision control
- Document numbering systems
2.2 Types of Engineering Documents
- Drawings
- Specifications
- BOQs
- Contracts
- Method statements
2.3 ISO Documentation Structure
- Quality Manual
- Procedures
- Work Instructions
- Forms & Records
2.4 Records Management
- Retention policy
- Archive management
- Confidential records
Practical Sessions
- Creating Document Control Procedure manual
- Preparing document register
- Revision log sheet preparation
- Preparing document transmittal form
- Managing hard copy archive
- Scanning and digital storage practice
Month 3 — Electronic Document Management Systems (EDMS)
Theory Topics
3.1 Introduction to EDMS
- What is EDMS?
- Benefits of EDMS
- Cloud vs On-premises systems
3.2 Software Used in Document Control
- MS Excel (Advanced)
- MS SharePoint
- Aconex
- Primavera Document Management
3.3 Version Control & Tracking
- Revision numbering
- Change control
- Document status codes
3.4 Data Security & Confidentiality
- Access control
- Backup systems
- Cyber security basics
Practical Sessions
- Creating advanced Excel document tracker
- Designing document dashboard
- Using filters, formulas, pivot tables
- SharePoint document library simulation
- Assigning user permissions
- Uploading and managing controlled documents
Month 4 — Construction & Engineering Documentation
Theory Topics
4.1 Construction Documentation
- Shop drawings
- As-built drawings
- RFIs (Request for Information)
- Submittals
4.2 Project Documentation Flow
- Client to consultant
- Consultant to contractor
- Contractor to subcontractor
4.3 Contract Documentation
- FIDIC basics
- Contract correspondence
- Claims documentation
4.4 Quality Documentation
- Inspection reports
- Material approvals
- NCR (Non-Conformance Report)
Practical Sessions
- Preparing RFI log
- Preparing submittal tracker
- Drawing revision tracking
- Simulated project documentation control
- Handling consultant comments
- Managing approval workflow
Month 5 — Advanced Documentation & Audit Preparation
Theory Topics
5.1 Internal Audit Preparation
- Audit checklist
- Compliance verification
- Corrective actions
5.2 Risk Management in Documentation
- Document loss risks
- Data leakage prevention
- Disaster recovery planning
5.3 Communication Skills
- Email drafting
- Meeting minutes preparation
- Professional reporting
5.4 KPI & Performance Monitoring
- Document turnaround time
- Tracking overdue documents
- Performance reports
5. Standards & Compliance
- Environmental regulations
- Factory Act and labor safety complianc
Practical Sessions
- Conducting mock internal audit
- Preparing audit file
- Writing meeting minutes
- Creating overdue tracking report
- Preparing monthly document status report
Month 6 — Industrial Training & Final Project
Theory Revision & Mock Tests
6.1 Workplace Ethics
- Professional conduct
- Confidentiality agreement
- Time management
6.2 Job Interview Preparation
- CV writing
- Interview questions
- Role-play interview
Practical Final Assessment
6.3 Final Project
- Develop complete document control system for a simulated construction project
- Prepare document numbering structure
- Create document registers
- Manage revisions
- Prepare audit file
- Present project to panel
6.4 Industrial Visit (Optional)
- Visit construction site in Rawalpindi
- Visit corporate office in Islamabad
Course Details
1. Course Objectives
After completion of this course, students will be able to:
- Understand document control principles and procedures
- Manage technical and non-technical documentation
- Maintain document registers and logs
- Apply ISO 9001 documentation standards
- Operate EDMS (Electronic Document Management Systems)
- Control drawings and engineering revisions
- Maintain confidentiality and data security
- Prepare transmittals and document tracking reports
- Work effectively in construction and corporate environments
2. Career Opportunities
After completion, students can work as:
- Document Controller
- Project Document Coordinator
- Records Officer
- QA/QC Documentation Officer
- Engineering Document Assistant
- Office Administrator
Industries:
- Construction Companies
- Engineering Firms
- Oil & Gas Companies
- Government Departments
- Hospitals
- Corporate Offices
3. Entry Requirements
- Minimum Matric / Intermediate
- Basic computer knowledge
- Basic English reading and writing skills
- Preference for DAE, B.Com, BA, BSc students
Criteria & Training
1. Assessment Criteria
- Monthly Tests (Theory) – 30%
- Practical Assignments – 30%
- Final Project – 30%
- Attendance & Participation – 10
2. Tools & Software Training
- MS Word
- MS Excel (Advanced)
- MS PowerPoint
- Basic SharePoint
- PDF Management Tools
- Scanning & Archiving Systems
